Free printable seating chart generator
Arrange your tables and the list of guests for each, choose a style, download your poster: an elegant composition, calibrated for printing, that adapts to the number of tables. And if you add your photo album link, the seating chart becomes the first invitation to share photos. Free, no account needed, and nothing leaves your browser.
🔒 100% private: the poster is generated in your browser. Neither your guests' names nor your link are sent to our servers.
One table per block, separated by an empty line: the first line is the table name, the following lines list the guests (one per line or separated by commas).
If filled in, a QR code is added at the bottom of the poster: your guests scan it to find their table and upload their photos throughout the evening.
How it works
Paste your tables: one block per table, its name on the first line, its guests below. The tool composes the poster in real time, arranges the tables in columns and adjusts the text size so everything remains readable, whether you have six tables or twenty.
Choose one of six styles, matching your place cards and QR posters: the same palette throughout the room. Then download the poster in high resolution, or print it directly.
The format: a poster designed for the room entrance
The poster is generated in A4 at 300 dpi, the professional printing resolution. This level of detail allows you to enlarge it to A3 at the printer without any visible loss: placed on an easel or slipped into a frame at the room entrance, it can be read standing up, from a distance.
If you have many tables, the tool composes several posters rather than cramming the text: two frames side by side at the entrance look very elegant, and your guests spread out in front instead of queuing.
Composing your tables well: what really works
Mix groups who already know each other with one or two people who would benefit from meeting them, rather than having entire tables of strangers. Keep the children together with one or two willing adults nearby, and place older guests away from the speakers.
Give each table a name rather than a number: places that reflect you, songs, vintages. The table name becomes a conversation starter even before guests enter, and no one feels slighted by being 'at table 9'.
The seating chart with QR code: the first point of contact of the evening
Each guest stops in front of the seating chart upon arrival: it's the only document that one hundred percent of your guests read, even before the menu. Placing the QR code of your photo album here invites everyone to share their photos from the very first minute.
Paste the link to your shared album in the designated field: a QR code is added at the bottom of the poster, with an invitation to share. Your guests scan it with their phone camera while looking for their table, and send their photos throughout the evening.
The generated QR code is static: the address is embedded in the design, with no redirection through a third-party service. It cannot be deactivated, it never expires, and it will remain valid from the cocktail hour to the last dance.
Printing: from standard A4 to professional A3
For a wedding with up to a dozen tables, printing on 200 gsm matte A4 paper in a frame is more than enough. For larger weddings or bigger venues, order an A3 enlargement from a local printer: the file is calibrated for it, and the readability difference is immediate.
Avoid glossy paper under spotlights: reflections hinder reading and QR code scanning. A frameless display, an easel, or a table stand works perfectly.
Common mistakes, and how to avoid them
First, look out for duplicate first names: two ‘Marie’s in the family and no one knows where to sit. Add the initial of the surname or a family relation when a first name is repeated.
Next, printing too early: there are always last-minute cancellations. Keep your guest list in a separate document and regenerate the seating chart the week of the wedding: it only takes two minutes, which is the whole point of a generator.
Finally, don’t forget to test: print it out, take three steps back, and check that names are readable from a standing position. If you need to squint, switch to A3 or split the tables across two posters.
And the photo album behind the QR code?
This poster links to your chosen URL. If that URL is a Fotelya album, your guests can upload photos and videos with a single scan, no app or account needed, and you can project everything live onto a photo wall during the evening. Data hosted in the European Union; the gallery is automatically deleted after the event.
Create my QR photo album